Privacy Policy

Last updated: 14 July 2026

1. Data Controller

The controller of your personal data under the General Data Protection Regulation (EU) 2016/679 ("GDPR") is:

Controller	Dotware Daniel Dymek
Registered address	ul. Świętokrzyska 19/94, 80-180 Gdańsk, Poland
Tax ID (NIP)	9222945378
Email	hello@dotware.eu

For all matters concerning the processing of your personal data, you may contact the Controller using the email address above.

2. What data we collect and why

2.1. Server logs (technical data)

When you visit our website, our server automatically collects:

IP address (required to deliver the page content)
User-Agent header (operating system, browser type and version)
Date and time of the request
Referrer URL

Legal basis: Art. 6(1)(f) GDPR. Legitimate interest of the controller in ensuring the proper functioning of the website and IT security.

Purpose: Ensuring correct operation of the website, diagnosing technical issues, and protecting against attacks.

2.2. Contact form data

If you use the contact form on our website, we collect:

Your name
Your email address
The content of your message

Legal basis: Art. 6(1)(f) GDPR. Legitimate interest of the controller in responding to your inquiry.

Purpose: Responding to your message sent via the contact form.

2.3. Newsletter / mailing list

If you subscribe to our newsletter, we collect your email address for the purpose of sending product updates and company news.

Legal basis: Art. 6(1)(a) GDPR. Your consent. You may unsubscribe at any time via the link in each email or by contacting us directly.

3. Data retention

Server logs	12 months, or until logs are rotated from the server
Contact form data	12 months from the date of the inquiry, unless further retention is justified by a legitimate interest
Newsletter subscription	Until you unsubscribe

All personal data is processed for the duration necessary to fulfil the purpose for which it was collected, or until you object to such processing.

4. Sharing of personal data

Your personal data may be shared with the following categories of recipients:

Hosting provider. Technical data (logs, IP address) may be processed by our hosting provider for the purpose of operating the website.
Contact form service. Data submitted via the contact form (name, email, message content) may be processed by a third-party form delivery service (staticforms.xyz) to route the message to us.
Email service provider. If you subscribe to our newsletter, your email address is stored and processed by our email sending provider.

Your data is never sold or shared with third parties for marketing purposes.

5. Your rights (Art. 15-22 GDPR)

Under the GDPR, you have the following rights regarding your personal data:

Right of access - obtain confirmation of whether your data is being processed and access to that data (Art. 15 GDPR)
Right to rectification - correct inaccurate or incomplete data (Art. 16 GDPR)
Right to erasure ("right to be forgotten") - request deletion of your data when it is no longer necessary (Art. 17 GDPR)
Right to restriction of processing - limit how we process your data in certain circumstances (Art. 18 GDPR)
Right to object - object to processing based on legitimate interest (Art. 21 GDPR)
Right to data portability - receive your data in a structured, commonly used format and transmit it to another controller (Art. 20 GDPR)
Right to lodge a complaint - with your local data protection supervisory authority

To exercise any of these rights, please contact us at hello@dotware.eu. We will respond without undue delay and within the timeframes required by law.

6. Cookies

The dotware.eu website does not use its own cookies. No tracking, analytics, advertising, or social media cookies are set by this site.

Our server may log request metadata (IP address, User-Agent) as part of standard HTTP operation. These logs are used solely for technical administration and security.

Because we do not set any cookies, no cookie consent banner is required under ePrivacy Directive / GDPR cookie rules.

7. Data transfers outside the EEA

We do not transfer your personal data outside the European Economic Area (EEA). All data is processed on servers located within the European Union.

8. Changes to this privacy policy

We reserve the right to update this privacy policy. Changes may result from, for example, changes in applicable law, technology, or our data processing practices. Any changes will be posted on this page with an updated "Last updated" date.

9. Contact & supervisory authority

If you have any questions, concerns, or complaints regarding the processing of your personal data, please contact the Controller:

Email	hello@dotware.eu
Supervisory authority	Prezes Urzędu Ochrony Danych Osobowych (UODO), ul. Stawki 2, 00-193 Warsaw, Poland. Or the data protection authority in your country of residence.